Templates, Guidance & Resources

Guidance and template to support researchers recruiting patients for REB approved studies.

PHC Letter of Initial Contact Guidance & Template

Guidance on initial ethics application for clinical research.

Clinical Guidance Notes

Guidance on activities that fall under behavioral or social sciences/humanities. Behavioral studies are not clinical and do not involve invasive procedures. Such research may involve the study of patients or health care providers. They include research involving interviews, observations and the administration of questionnaires or tests.

*The UBC-PHC REB will review these studies.

Behavioral Guidance Notes

Guidance on ongoing ethics responsibilities after initial approval of clinical study.

Post-Approval Guidance Note

Template consent form for PHC Minimal Risk Studies only.

Clinical Minimal Risk Locked Form

Template for minimal risk Health Canada or US FDA regulated studies.

BC Common Clinical Informed Consent Form

Template consent form for biobank participation.

Biobank Consent Form (Optional)

UBC-piloted template checklist on evaluating the ethical acceptability and privacy-related information of a research application that involves an AI/ML component.

*PHC Privacy Office must be consulted prior to submission.

Artificial Intelligence/ Machine Learning Checklist

Template form for clinical research posing more than minimal risk. Such studies must undergo scientific/peer review for ethics submission.

*Must be an independent and unbiased review.

Peer-Scientific Review Form

Encryption is an important component of data privacy and security. Data encryption enables securing research information through data scrambling to make it accessible only for authorized and authenticated users.

The Data Encryption Guideline provides recommendations for options and best practices.

Data management is critical to ensure that research initiatives do not pose privacy-related risks to study participants and are compliant with applicable privacy legislation.

The Research Data Management Guideline provides researchers with general considerations, recommendations and best practices to protect participants’ personal information.

The Confidentiality Acknowledgement is designed as an undertaking by researchers to ensure compliance with applicable privacy related policies, procedures, regulations, and legislation during virtual monitoring sessions.

The REDCap Checklist is designed to ensure researchers using the REDCap software for data collection and management are compliant with applicable privacy related policies, procedures, regulations, and legislation.