Forms & Guidance

Click on the links below to view or download PDF versions of the Forms and Guidance Notes concerning Behavioural and Clinical policy and procedures. 

Behavioural Forms & Guidance Notes

Behavioural ICF Template 

Behavioural Guidance Notes 

Clinical Forms & Guidance Notes

BC Common Clinical Informed Consent Form Template July 2020
Clinical Minimal Risk Locked Template August 2022
*NEW* PHC Letter of Initial Contact Template April 2023

Optional Consent Templates
Optional Consent Form Template January 2015
Biobanking Consent Form Template August 2020
Adolescent Assent Form Template January 2015 
Assent Form Template January 2015
CREB Minimal Risk Consent Form Template February 2020

Guidance Notes
Clinical Guidance Notes
RISe Clinical application Guidance Notes
UBC Policy on Mandatory Tissue Banking September 15, 2015
Interim Guidance Notes on Incidental Findings in Genetic and Genomic Research April 14, 2015
Guidance Notes for Radiation Exposure (DRAFT) June 29, 2012
Guidance Notes for Research Databases and Registries
Guidance Notes for Research Involving Human Biological Materials May 2016
Peer-Scientific Review Template March 2017
*NEW* Policy on Exclusion of Research Participants based on Language January 2017

Guidance Notes Post Approval Activities

Guidance Notes for Annual Renewals
- Failure to Comply with Requirements for Annual Renewal
- Fee for Annual Renewal 
Guidance Notes for Amendments
Guidance Notes for Request for Acknowledgement
Guidance Notes for Notification of Study Closure
Guidance Notes for Protocol Deviations
Guidance Notes for Reporting Unanticipated Problems 
Sample of Basic Periodic Safety Summary Report

Other Resources

CST Go-Live - Information for Researchers
Checklist for Quality Improvement, Quality Assurance
VCH-PHC Quality Improvement Intake

How to Mitigate Participant Falsifying Eligibility
Providence Research Plain Words Watch List
Providence Research Plain Language Research Tips
Plain Language Research Glossary
Alternate Word Glossary (University of Western Ontario)
Plain Language Medical Dictionary (University of Michigan)
Group Health Institute's Program for Readability in Science & Medicine
Guidance Notes for Harmonized Studies 


Engaging Limited English Proficient Participants

Tips for Working with an Interpreter
Steps for Translating Research Materials


Letter of Invitation Templates

Chinese Traditional (Cantonese)
Chinese Simplified (Mandarin)


UBC REB Policy on Electronic Signatures
Stamped Approval on Consent Forms
UBC REB Guidance to Investigators on HIPAA Compliance May 2, 2003